Introduction

This policy outlines the guidelines and regulations for the use of Artificial Intelligence (AI) technologies within CaptionHub. It is designed to ensure that our use of AI aligns with our company's values, legal requirements, and ethical standards.

1. Usage of AI Development Tools

• GitHub Copilot and ChatGPT: Staff are authorized to use GitHub Copilot and ChatGPT for enhancing productivity and efficiency in coding and communication tasks.
• Company-Specific GitHub Copilot: Only the company-provided GitHub Copilot account must be used. This is to ensure compliance with our data privacy and security policies.
• Blocking Public Code Suggestions: The GitHub Copilot settings must be configured to block suggestions that match public code repositories. This is to maintain the integrity and uniqueness of our proprietary code.
• Opting out of data training: You must opt out of your data being used for training models

2. Third-Party AI Services

• Approval Process: Use of third-party AI services is permitted only after a thorough review and approval by the CEO and CTO.
• Subprocessors List: Any approved third-party AI service is be added to CaptionHub subprocessors list to maintain transparency and compliance with data processing regulations.

3. Data Privacy and Opt-Out

• Opting Out of Data Usage: AI services will only be integrated where there is either (1)  an option to opt-out of using our data for their AI training purposes or (2) an alternative service for a particular process (e.g. ASR). Where there is an option to opt out we will always choose to opt-out. This decision is in line with our commitment to protecting our data and the privacy of our clients.

4. Compliance and Monitoring

• Regular Reviews: This policy will be reviewed regularly to ensure it remains aligned with current laws, technological advancements, and best practices in AI.
• Employee Training: All employees will receive training on this policy to ensure understanding and compliance.
• Violations and Consequences: Any violation of this policy may result in disciplinary action, up to and including termination of employment.

Conclusion

Our commitment to responsibly using AI technologies reflects our dedication to innovation, ethical standards, and the trust placed in us by our clients and partners. Adherence to this policy is mandatory for all employees and contractors.